Document Management Software

Affordable and Flexible Online Document Management for Companies of Any Size

tdomf_91f85 — Tue, 02 Feb 2010 03:16:02 +0000

Index your documents within a single repository, with quick retrieval through an easy-to-use search feature, similar to searching on Google. Create customized automatic workflows with electronic signature approval capabilities and use the records management feature that allows you to systematically maintain your records compliance. DocuVantage OnDemand is ideal for companies that have as few as three users or thousands. Start with the basics and easily add on as your needs change!

Features and Benefits of DocuVantage OnDemand®:

Ability to meet the needs of a single user or thousands of users in an enterprise-wide implementation.
Maintain compliance by setting automatic alerts for document retention periods.
Unlimited storage expansion for a growing business.
No IT support needed. Ongoing support and automatic updates provided by DocuVantage.
Seamless integration with your current existing environment; Web Services API enables line of business integration.
Secure access from anywhere with an internet connection.
Elimination of paper processing and overhead costs.
Ability to set administrative controls. Administrators can control through an authorized login who has access to what information.
Ability to see who and when someone has viewed and edited a document, with the most recently updated document noted.
Version control of documents.
Batch scanning that enables you to upload many documents into the system at one time.
E-mail/Fax Management features allows you to automatically capture and file documents sent to a specific e-mail address or fax number.
A GSA approved document management solution providing discounted services for government agencies.

For more information on DocuVantage OnDemand®, visit the web site at www.docuvantage.com.

Document Advantage Corporation®
EMAIL: info(at)docuvantage.com
PHONE: (866) 367-3467 ext. 1
Tampa, FL

PortalApp – Iatek Document Management Solution

Site Admin — Tue, 03 Nov 2009 10:47:42 +0000

PortalApp is a content management server that you download, configure then run. Everything can then be managed from web browser control panels. This allows easy maintenance by either you or your clients. With PortalApp you are able to manage content to your needs, control the structure of your design which can then be customized and allows you to enable functionality to over 30 different modules for various functions.

This open source application is used to launch websites that need document management, user management and user membership functions performed.

Features of PortalAPP are as follows:

Content Management (CMS):

The ability to turn on or off category and content sections

Industry standard custom content fields

WYSIWYG authoring and editing

Ability to set appropriate workflow

Security features to control access and permissions for different documents

You have some site enhancement features that allow you to prioritize content, have rankings, favorites, have feature content options and search and sort by keyword if desired.

You also have custom content types available to select from for document type

User Management:

PortalApp takes care of member registration and login. There are five different levels of authority for a user to belong to

Through user management you are able to control access and permissions and also can assign specialized user attributes

Advertisement Management

There are predefined ad locations within the templates with multiple banner locations available

You can set the ad frequency and filter ads by category

Users can track their ad stats

E-Commerce:

You can create an online catalogue of goods or services provided

You are able to have an integrated payment method with a secure shopping cart that calculates any miscellaneous costs and provides a order status tracking option

Various Features of PortalApp which are useful

When creating a newsletter you can merge values and data from your database to help author your newsletter in a more efficient manner

100% customizable design that can be managed with CSS and .skin (which is a .NET framework)

You can categorize sites and documents contained and create a site map

You have secure file management and upload capabilities

Web-based Administration is always a plus

You can find PortalAPP by Latek can be found at http://www.aspapp.com/Content.aspx?ContentId=224

Iatek:
ONLINE: At this form: http://www.aspapp.com/Content~Contact_Us.aspx
PHONE: +1(508) 676-6279
Iatek, LLC
580 Thames Street
Suite 229
Newport, RI 02840 USA

Jupiter SharePoint

Site Admin — Mon, 02 Nov 2009 10:43:07 +0000

Jupiter SharePoint is cutting edge software designed for document and process management. Jupiter SharePoint allows you to manage information in a cost effective manner that allows you to focus less on the day to day activities. The four main areas Jupiter excels in are content management, capturing, process automation and building. Jupiter SharePoint is a powerful and scalable solution designed for data interchange.

Features and Benefits of Jupiter SharePoint are:

Document archival is integrated directly from a file system, web interface or scanner

Advanced image editing tools allow you to enhance image quality

Security Access to specific levels can be granted on a user by user basis. Along with this, a security rule set can be established for specific items to ensure your data is private

You are able to add text, audio or video comments to specific documents or directories within the system

An easy routine for creating workflow processes

Settings and rules can be customized towards needs

Can have jobs assigned based on role

You can perform a batch import using ISIS or TWAIN scanners

You can separate the batched files using different types of identifiers for a break point

Automated enhancements can be performed on your documents

All changes create a record in the archival system

The Process Builder creates workflows effortlessly and you only need Internet Explorer to access and use the Process Builder

Scalable and Distributed solution that means any future plans requirements you may have while creating optimal performance with the traffic divided up.

The full specifications of the Jupiter SharePoint software by Asset Technology Group can be found at http://www.asset.com.eg/home/products/nibiru.aspx

Asset Technology Group
EMAIL: sales@asset.com.eg
PHONE: +(966) 1 460 3314/5
IN PERSON:
Riyadh Oulaya St. (Al Roussais Center – Office 907), KSA

Info Trove 3.3 by Atrove Systems

Site Admin — Sun, 01 Nov 2009 17:39:59 +0000

Info Trove 3.3 is the newest version of the document management software designed by Atrove Document Systems. Info Trove gives you complete control over the structure and control access to all your business documents. Info Trove is highly scalable while still being robust and is much cheaper than most other document management systems while still giving you all the necessary functionality that you require.

Features of Info Trove:

You are able to search from within a indexed document viewer. This makes finding documents very easy

Documents of any type are able to be stored

You can define metadata for each document

You can assign a unique identification number for a document to make referencing documents easier for users

All versions of your document are archived; this allows you to go back to a previous version if desired. The versions are labelled with a structured schema which allows you to know which version a specific document is. You also can see who made changes and from when and where

Organization is made easier due to the ability to group documents in folders and sub-folders

Secure document editing is assured due to a locking feature that allows no one else to make changes until any editing is complete

Email notifications can be sent out to users when documents are submitted or any changes made

Info Trove requires little to no configuration and is generally ready to use out of the box; the installation is effortless

You can perform all necessary actions from a web browser

A powerful command line interface allows you to perform tasks such as bulk imports more efficiently

If desired you can extend the API to perform customized actions

You can find Info Trove 3.3 by Atrove systems at http://www.atrove.com/products/overview.htm

To contact Atrove Systems you can use one of the methods that follow:
EMAIL: helpdesk@atrove.com
PHONE: +1(415) 738-4228
505 Montgomery Street
10th and 11th floors
San Francisco, 94111 USA

AXACORE XDOC

Site Admin — Sun, 01 Nov 2009 10:32:34 +0000

XDOC by AXACORE is a document management system that one of the most complete out of the box solutions available. It is a secure solution that can be set up as a standalone server or in a multi-server environment. XDOC is a great option because you can fetch documents from various locations, applications or devices; once the document is on the XDOC server you can perform any necessary actions upon a document by accessing the XDOC server from any web browser from anywhere in the world. Sending documents in a secure fashion has never been easier either due to a number of mediums that are able to be used such as email, web link, http, ftp and fax.

XDOC features:

Efficient Integration: Having so many features built right into the system allows XDOC to work as a standalone document management system with an improved workflow. The external search engine that has been integrated allows you to perform simultaneous searches within your application.

Document Management: Document management is made easy due to the specialized and unique document management system which has a lower learning curve than most other document management options. The document history keeps track of all versions of the document which is a plus.

Advanced Imaging: You are able to perform a number of different image altercations and transformations using XDOC. You can convert between different formats also.

Web Based Design: You do not require any application other than your basic web browser to view images you create. Another plus is you can convert any office document into a web viewable format.

Scalability and Standards: XDOC is built upon the same architecture web server farms are; this allows it to have a rather constant load balance across multiple websites. The distributed principles applied also allow you to utilize more of your hardware; this is especially useful when processes become expensive.

Compliance and Disaster Recovery Program: XDOC uses secure internet security protocols to make any communication more secure. Automated archiving can also be performed to third party NAS and data storage devices if you require. There are security levels for both users and documents on the XDOC server.

To have a look at the XDOC document management solution you can visit their website at http://www.axacore.com/xdoc/

AXACORE
EMAIL: info@axacore.com
PHONE: +1(858) 427-4301
2468 Historic Decatur Road
Suite 100
San Diego, CA 92106

Belwo Document Management Services

Site Admin — Sun, 01 Nov 2009 00:35:23 +0000

Belwo is a company that takes on outsourced work from companies that wish to outsource Document Management in order to save money and time in a papered or paperless environment. They document management they provide can be under business process management, publishing and content management services.

Features of the services Belwo perform are as follows:

A clinical trial is performed in order to create a solution to integrate your data in an efficient manner.

They perform any collection of documents required and then categorize, screen and number the forms for processing

They have support for hand written documents also

A secure method of sharing documents and transferring them is employed

Ability to hand a variety of different business applications like violation processing, title processing, litigation processing and Mortgage and property processing.

Ability to handle a variety of publishing tasks using a variety of different formats

Catalogue conversion services and technical publishing are easily customizable to your needs

The content management services offered are top of the line due to custom coded image processing algorithms, a well structured data classification system and correct categorizing of products.

Data is sanitized and duplicates are removed

Data enrichment for additional details can be performed

You don’t need to set up anything yourself you just need to learn how to use the Document Management Software

You can find these Document Management Software service solutions at:
http://www.belwo.com/document_management.html

EMAIL: http://www.belwo.com/contactus.php through that form
PHONE: +1(518) 276-6797
Corporate Office:
1223 Peoples Avenue
Suite 2204A
Troy, NY 12180 USA

Google Wave Robots

Site Admin — Thu, 29 Oct 2009 07:30:41 +0000

Google Wave Robots

An interesting part of the Google Wave one and a half hour demo video was the various robots that were used throughout the demo.

Google Wave Translator Robot: Rosie

I think the most interesting one was the translator robot named Rosie. Rosie will translate up to 40 languages.

With concurrent live conversations, anyone can use their own native language while participating in the wave and as they write, Rosie will translate it into the language that you tell it you want to read.

So while you are writing in English, your colleague in France is reading your conversation in French. As he types his reply in French, you are reading it in English.

This has enormous potential for speeding up international business communications.

Robots and gadgets are both extensions that third party developers can write. The main difference is that a gadget is dropped into a wave and a robot is a participant and can perform any of the functions that any other participant can.

Where gadgets are written in XML, robots are written in Java or Python using the Google App Engine which can be found at this site: http://code.google.com/appengine/.

Some other robots that have already been created are Bloggy, a robot that will publish the contents of a wave to a blog and Twave which was created by the Google Wave team.

A very interesting but long demo of Twave can be seen at: http://wave.google.com/. If you want to keep up with Wave Twitter posts then start following twephanie or googlewave on Twitter.

Being a robot, Tweety is a participant in your wave. What Tweety does is show your real time tweets in Wave and integrates back with Twitter so you can post to Twitter from within Wave. The potential for this kind of integration means pretty much a one stop shop for all your Internet social networking.

Wave’s promise of simplifying communications overload starts to look very real when looking at just these two robots.

Here is a screen shot of Tweety participating in a Wave conversation:

Google Wave Gadgets

Site Admin — Wed, 28 Oct 2009 16:22:57 +0000

With the introduction of Google Wave you are sure to be hearing a lot about gadgets for Wave.

Almost any iGoogle gadget can run within Wave and take advantage of the Wave capabilities. So, the gadgets you now use on your iGoogle home page, will also be usable in your Wave account.

Gadgets are built on Google’s OpenSocial Platform. A gadget is one type of extension. Robots are another type but we will not discuss them right now. Some non wave gadgets can be used in Google Wave but it will not be able to take advantage of the live wave environment.

Google Wave provides and open source API so anyone can write a gadget for the Wave that will be aware of the multi user environment and take advantage of the playback capability of Google Wave. One unique feature of Google Gadgets is that a gadget inside a specific wave belongs to everyone that is in that wave and not a specific user.

Creating Google Wave Gadgets:

Once Wave is open to the public, expect gadget development to take off like wild fire.

There is potential for any number of useful gadgets to be written.

One of those that are available now is the Google map gadget. If you are planning an event, using the Google map is a valuable tool to let everyone know where the event will be held.

The take-a-poll gadget is useful for determining who votes for which agenda items, which lunch items etc.

There is a also a Twitter gadget that can integrate Twitter and the wave that it is being used in.

Writing a gadget involves writing an XML file that you upload via Google Wave itself. The opensouce API for writing a gadget as well as instructions can be found at:

http://code.google.com/apis/gadgets/docs/fundamentals.html#Content_Type

Here are some photos of the yes-no-maybe polling gadget, the chess gadget and the maps gadget.

More gadgets can be found at http://wave-samples-gallery.appspot.com/.

What is Google Wave?

Site Admin — Tue, 27 Oct 2009 14:44:04 +0000

Google has released their newest product Google Wave. Google is calling the Wave a collaboration and communication tool based on XML that supports concurrent modifications and updates. Google provides an hour and half video demo of the alpha version of Wave at http://wave.google.com.

It was released to a limited and select audience in September 2009 in a controlled beta test.

In this demo photo the Wave is using specially written gadgets to take a poll. This is one of the gadgets or extensions that has been written using their open source API.

The Wave runs through your browser but you will quickly forget you are using a browser.

The thought behind this application is a reinvention of email as if it had just been discovered today. Email is more than 40 years old, and it is a back and forth communication.

The Wave on the other hand is instant communication, email, document management and with extensions and what Google is calling The Federation, much more.

If the Wave is only used as plain vanilla email it still offers more than your standard email. Messages are delivered to your box if you are out but if you are there you can see what the sender is writing as they write it.

You can reply inside the message. You can add people to the wave as it grows. They will see the message as it is when they enter the conversation but there is a play back capability where they can recreate each step of the conversation.

So if you use the Wave for nothing else other than email and Instant message, you have already cut out one application that you do not have to use. The Wave will do both of these things in one app, on a browser or on your mobile device. But wait, there is more………

http://www.document-management-software.biz/

Google Wave and The Federation Protocol

Site Admin — Tue, 27 Oct 2009 13:02:51 +0000

No, this is not Star Wars but if you take the one and half hours required to watch the Google Wave preview video at wave.google.com you will hear talk of the Federation towards the end of the video presentation.

This is a little technical and more geared towards those programmer geeks who cannot read enough about new technology.

Google is offering their API as open source so others can run Wave servers and become Wave providers, thus forming a federation. Google Wave users from different providers can seamlessly communicate with each other and share waves.

As part of the open source API Google has created the Google Wave Federation Protocol which I am sure someday soon will have an acronym the same as SMTP and SMS.

SMTP is the protocol that all email uses so that people using many different email providers can still communicate with each other and the Google Wave Federation Protocol is a similar sort of communication protocol.

It is an extension of the XMPP protocol which is an open source protocol invented by Jabber.

Everyone from corporations to individuals can run Wave servers. If you want to have a wave server for just your family, you can set one up. All you would need is a server, the Google Open Source server software and, let’s face it, some technical knowhow.

There is a wiki outlining how to set up and install your own Google Wave server at http://code.google.com/p/wave-protocol/wiki/Installation.

For more in depth technical information about Google Wave check out the developer’s forum at http://groups.google.com/group/wave-protocol/.

Google Wave Document Management Features

Site Admin — Tue, 27 Oct 2009 06:56:02 +0000

Google Wave is being called a fix for communication overload because it combines many communication needs neatly into one package. One of these communication needs is document management.

About Google Wave Document Management Features

Documents in Google Wave are simply a Wave or threaded conversation.

You create a wave; then you start typing your document or copy an existing document into wave.

For example: Perhaps you are writing a requirements document and you want it to be a joint effort from your entire team. You would then add all the people as participants in this conversation and send it to them.

As soon as you do that, it shows up in their wave inbox. They can add their edits in real time, as you watch, in fact, everyone can edit the document simultaneously. This is a vast improvement over sending the document around and around in email or keeping a copy on a server that people edit one at a time. As it is being edited, remarks can be typed in at any spot in the document.

The Wave or conversation can also be a repository for storing other waves, so that links to many documents that relate to a certain topic can be kept in a wave.

Pictures can easily be added to the document and the Wave supports 40 different languages. So if part of your team speaks only French, online translation is available so that communication between you can be instant and correct.

If people are added to the conversation late in the process, they can use the playback functionality to see exactly what has transpired. And if there is a need for a private conversation you can make your comment private to whoever you want and others will never see them.

You can view a video about live concurrent editing and many other features of Google wave at http://wave.google.com.

Beetext TMS Software

Site Admin — Sun, 25 Oct 2009 20:15:24 +0000

Beetext flow is document management software that allows you to have a structured document creation operation and is also able to centralize your document management needs. Flow allows you to take customer orders through an online form which will allow you to assign work to your service providers.

Features of Flow include:

An online form that allows a customer to login and view their request and associated information and also to submit new requests. The form is structured so that a project manager can make sense of what is needed by a customer very easily.

A project management dashboard – This shows all modules in an easy to use fashion. Three sections make up the dashboard and respectively show current requests, invoices and the other section is made up of flow administration, providers for service, customer management modules, reporting modules and a button called My Flow which would allow you to change your Flow preferences.

The Review process is made easy due to the structured format requests are made in.

Workflows are very easy to create from the workflow tab which also filters the provider so you get the best solution possible.

The ability to reuse and create new workflow templates allows you to standardize steps required

You are able to figure out the profit margin due to service provider rates and customer budget with the profit margin calculator options available.

You are able to keep track of service providers via a service provider portal

The invoicing module manages all payable and receivable invoices. This module allows you to select which invoice to review and makes it nearly impossible to miss an invoice.

Support of many different file formats.

Beetext flow
http://www.beetextflow.com

3445 Parc Ave
Suite 205
Montreal, Quebec
H2X 2H6
Canada

North America:
1(866)-4-BEETEXT (423-3839)

Afian web-based document management system

Site Admin — Sun, 25 Oct 2009 16:31:47 +0000

Afian is a web-based document management system over web-servers. Afian has a web interface that allows you to manage you documents/files from anywhere via any browser.

Afian consists of 3 major components:

1.Document/File management:

Remote file management: you can login from any browser over web and manage your files.

Allows multi-browsing option, means you can brows many folders from some browser tabs, at the same time.

Provides an easy but powerful interface that allows you to easy editing, fast and unlimited upload, download, move, copy, rename and zip/unzip your documents/files.

2.Document/File sharing:

You can share any document/file or folder with other users or group of user over the server.

Comment on shared documents/files.

Send any file/content of folder via email.

3.Admin Interface:

Afian provides an admin interface that allows you:

User management: add/remove/suspend users or user-groups.

Get various logs/information about users activity, server resource such as traffic, disk space and etc.

License and Technical Issues:
Requirements:
Any web-server such as MS IIS, Apache and etc.
MySQL DB.
PHP 4.3.3 or higher.
Browser: Firfox, IE, Opera or Netscape (with Javascript supporting).

Price:
The price in depending the user numbers. You can choose to buy 5($99), 10($149), 15($199), 20($249), 25($299), 30($314), 40($349), 50($384), 100($549) or more users. For 15 users and up the company provides a free installation.

Company address:
http://www.afian.com/order
Afian LLC
Calea Victoriei #32-34,
Bucharest, Romania

Amadeus software solution for Enterprise Quality and Compliance Management

Site Admin — Sun, 25 Oct 2009 12:23:18 +0000

Software Name: eQCM (Enterprise Quality and Compliance Management)
Company Name: Amadeus

eQCM® is a web-based powerful system which provides you automated processes for organization management, document management, complaints management, audit management, training and other content management.

Features Review:
Some important modules/features of eQCM:

eQCM is simply integrated to various document management systems and allows you to manage your documents and extract important information for your business use.

With eQCM you can control and track all activities and statistics information in your organization.

Complaint Management module: provides a modern and powerful options of customer request management, complaint management and efficient communication.

Audit Management module: by using this module, organization have the capability of customer audit, system audit, products audits and etc.

Change Management module: provides the managers an easy way to plan, track, manage a organization or product change cycle and also to estimate all impacts of the change.

Configuration/Migration tool: allows migration of data on different levels such as migration of data from production environment into a test environment for training.

Learning Management module: is used for different training scheduling, courses management, training content planing and etc.

License and Technical Issues:
The company allows you to experience on a demo version, before you decide to purchase.

Company address:
http://www.amadeussolutions.com/

Amadeus
A division of DECIMAL
400 Jean-Lesage Boulevard, Suite 38
Quebec City, QC, Canada
G1K 8W1

Phone: +1 (418) 525-0606
Fax: +1 (418) 525-0909

Adrive online file storage and backup

Site Admin — Sun, 25 Oct 2009 09:22:01 +0000

ADrive is a popular web-based data management, backup and storage solution which seems to have many components of the data/document life-cycle management process, includes hosting, sharing, online editing, storage, backup and transferring…

Important features of ADrive:

Unlimited online access – All you need is an Internet connection and you are able to access all your files from anywhere, anytime without any worry about storage capacity or other hardware requirements.

ADrive offers 3 different account types of storage:

1.Basic – 50GB for individual use only.
2.Signature – 50GB for any use.
3.Premium – 100GB, 250GB, 500GB, 750GB or 1TB.

ADrive Desktop Application – Supports Windows, MAC and Unix operation systems and allow you to completely manage your account (upload, download, backup and do other tasks) from your personal desktop. This application is free for Signatue and Premium account. The basic account users can purchase it.

SSL security – this option is available only for Signature and Premium accounts and provides data encryption using SSL protocol.

Files History Tracking – you can view the history of changes for your files and retrieve any version of file.

Multiple Access – ADrive allow you up to 10 concurrent sessions, means you can view, upload and edit file at the same time.

Sharing – you can share any file/document and by sending an email to your friend, give him a permission to see you shared files.

Searching Tool – ADrive provides a poweful searching tool for searching the files/documents, using specific properties.

ADrive support all file types include movies, music, photos and etc.

License and Technical Issues:

Company address:
http://www.adrive.com/

StarJet DMS – Document Management Suite

Site Admin — Sun, 25 Oct 2009 07:11:03 +0000

StarJet DMS consist of a group of modules that allow a fast and high-quality document management. It can be easily integrated into your existent system and give you an efficient tool to manage and communicate your business customers.

Company Name: APPIC

Modules/features of StarJet:

StarOCR – provides a graphic windows based interface for automatic indexing, formatting, classifying, searching and management of various document formats such as JPEG, GIF, BMP, TIFF as well as PDF documents — This module requires a SQL-Server or Oracle.

StarPage – This module uses any incoming data stream for creating dynamic documents and electronic document such as PDF forms, checks, PCL, XML and other personalized formats.

StarFind – can be used self-sufficient or by other module of StarJet solution like StarOCR, for searching, indexing and information retrieval of incoming and outgoing documents of the organization. This module supports over 250 various document formats and it is sun on a windows server and uses a SQL-server or Oracle database for storing.

StarDispatch – is responsible for all dispatching of data stream and document over fax, email, printers as well as internal archiving server of StarJet solution.

StarAutomation – gives you the capability to create a script to calling/running different modules automatically.

StarSecure – provides a web-based graphical admin interface for security checking such as document/data exchange process, various users access permissions, encryption and decryption, usernames and passwords management and etc.

License and Technical Issues:
The company allows you to download an evaluation version by the following link:
http://extranet.appic.com

Company address:
http://www.appic.com/pages/accueil/?lang=en

APPIC S.A.
32 rue des Processions
91240 St. Michel Sur Orge
France

Telephone: +33 (0)1 69 80 97 22
Facsimile: +33 (0)1 69 80 97 14

ASPEN 360 VFR Virtual File Room On-Demand Document Management

Site Admin — Sun, 25 Oct 2009 05:07:08 +0000

ASPEN 360 VFR is a web-based document management system. It doesn’t require any specific hardware or installation, all you need is a browser. ASPEN 360 provides the online capability of document storing, sharing, scanning, searching, indexing and etc.

Software Name: ASPEN 360 VFR (Virtual File Room)
Company Name: Archive Systems

Features Review:

ASPEN 360 VFR allows you 27×7 unlimited online access to your files, from anywhere, via a browser. it includes security features such as definition of various access level for different users.

Rich searching and retrieval options. Since the results are displayed, you can choose to view, edit, comment, highlight, print or send the files via email.

Provides a complete administration panel witch allows you to create, remove modify users or define various access level.

Offers options of document faxing, printing or sending via email.

Provides unlimited users numbers with unlimited access.

Doesn’t require any software, hardware, server or other specific environment. Just login from any browser and anywhere and manage your file system.

Gives you the capability to provide a temporary or constant permission to third-party(like your customer) to be able to view/edit a document or group of files.

License and Technical Issues:

Company address:
http://www.archivesystems.com/aspen360/VFRedition.asp

Archive Systems, Inc.
Phone: 800-899-3975

Headquarters:
39 Plymouth Street
Fairfield, NJ 07004

Alfresco Open Source Document Management Software

Site Admin — Sun, 25 Oct 2009 02:52:33 +0000

Alfresco provides open source document management software with the ability to handle document sharing, storing, searching and version controlling… and all this with using shared drivers and Microsoft Office tools.

Features Review:

When using Alfresco Document Management Software you can continue using of those tools that you like and know working with, such as Microsoft Office, Open Office, Dreamweaver and AutoCAD. Alfresco provides a powerful ability of saving, sharing, searching, version controlling and auditing.

Completely integrated with Microsoft Office and Open Office environment and so allow you to continue work with tools that you know.

Visualizes a shared driver of a file system and supply the user options of documents transferring between different folders, document converting to other formats, document properties (such as author name and special keywords) retrieving for future searching and etc.

Integrated with email systems and allows you to send updates/notifies about set of documents, to pre-defined users, via an email.

Can also be integrated with your portal, by using JSR-168 or REST-based integration.

Supplies different security levels for document management, like user, group, admin and other roles.

Allows various transformation options such as Word/Excel to PDF and PowerPoint to Flash.

License and Technical Issues:

Alfresco doesn’t charge any upfront fees, but offers a yearly program includes usage, supporting and maintenance. The company doesn’t publish any pricing information on site and for getting a pricing offer you need to contact the company.

Company address:
http://www.alfresco.com/products/dm
+44 1628 876 500

Alfresco Software Ltd
The Place
Bridge Avenue
Maidenhead
SL6 1AF
United Kingdom

Alfresco Software, Inc.
Thanksgiving Point Executive Suites
2975 W Executive Pkwy, Ste 174
Lehi, UT 84043
United States

Revolve document lifecycle management

Site Admin — Sun, 25 Oct 2009 01:45:22 +0000

Revolve is a web based solution, gives you the ability to manage all your document lifecycle. This DMS solution includes a very powerful automation engine that allows you to create, share, store and manage different kind of document, forms and contracts. Revolve can also be integrated with many CRM platform and databases.

Features Review:

Revolve provides document management solution includes the following abilities:

Document/Forms/Contract craeting, editing, sharing and storing.
Forms auto filling by data from management systems.
History management: Tracking and management of forms/documents history.
Signed forms filling: Revolve recognizes a signed form and auto fills the blank fields.
Automated way to create online quotes and contracts.
Revolve provides a multi-party access management option and prevents the double handling errors.
Revolve is integrated with various reporting systems like “Cognos” and allows you to get important information about your document.

Some other important features:

Create a template of forms, contracts or other document types.
Do simple or complex calculation on your forms/contracts.
Use PDF format for your templates.
Add/Remove/Edit data of an existing document.
Store and retrieve document quickly and easy.
Full history tracking.
Ability to scan, fax or email the document via the system.
Automatic version control of single document or set of documents.
Revolve is flexible to custom definitions.

License and Technical Issues:
Revolve is a web based application and there is not any upfront fees, before the system is implemented and run on your system, within weeks.

Company address:
Affirm Software Group
http://www.affirmsoftware.com.au/
Phone: +61 3 9029 2907
Email: info@affirmsoftware.com.au
Fax: +61 3 9670 3603

The Affirm Software offices are located in the Melbourne CBD.

Level 4
343 Little Collins St.
Melbourne, Victoria, 3000.
Australia

Google Wave Invites

Site Admin — Tue, 20 Oct 2009 18:33:21 +0000

Google Wave document management software is now allowing you to request an invitation at https://services.google.com/fb/forms/wavesignup/

Requesting an Google wave invite may not guarantee an invitation, but the process just takes a minute and they send you an email when GoogleWave is available.

We plan to do a Google Wave review series when more information is available about the software.

Aconex Online Document Management

Site Admin — Mon, 21 Sep 2009 08:18:19 +0000

This online document management system specializes for use in construction, government & infrastructure, and energy & resources industries. It looks to be one of the major players in online document management for construction projects…

Aconex software delivers powerful features through a simple and intuitive interface.

Every mail, every document, is securely stored and organized for fast retrieval.

Aconex provides live 24/7 support to all project participants, anywhere in the world.

It won ‘E-Commerce Product of the Year’ at the 2008 Construction Computing Awards in London.

It is widely flexible and can be used in small development projects, all the way to huge corporate projects running in the 100’s of millions.

Some of the clients are large, recognizable companies, and some of the projects that have used this software in the planning stage are huge in construction and infrastructure.

Demos can be arranged at the site.

http://www.aconex.com/

Acom Document Management System

Site Admin — Fri, 18 Sep 2009 15:20:57 +0000

This DMS allows small and midsize organizations to capture and manage business documents with imaging, workflow, routing and storage.

It can help organizations with document efficiency, legal compliance to government, industry and/or company regulations and can save budget on personnel.

Documents can be accessed over the internet via web browser and the software is relatively simple to implement.

Features:

Works with a variety of file types.
Designed to cover complete document life cycle from creation to archival.
Full text and meta data search
Comprehensive security system with access levels, tracking of activity etc…
Library services
Built in search system
Versioning
Workflow
Seemlessly works with other Acom products
CMS – Domain centered content repositories – make data available online
email integration
PDF generation
Digital signatures
Task routing
Process summaries
Document distribution

The website offers demonstrations and free 30 day trial as well as articles, webinars, podcasts and datasheets.

http://www.acom.com/

ACOM Solutions – Corporate Headquarters
2850 E. 29th Street · Long Beach, CA 90806-2313
Phone: (800) 699-5758 · Fax: (562) 492-9131

Ace Project Management Software

Site Admin — Wed, 16 Sep 2009 22:39:32 +0000

This is a complete set of project management tools including a tracking and timeclock application.

The software can either be hosted on the company’s servers (with several different pricing options available), or the customer can license the source code and install on any Windows web server.

This software is web based, and easy to learn and use.

You are allowed to create a free demo account, and then can upgrade that if you like the system.

This is a feature rich program with a simple, intuitive GUI that has a short learning curve.

Here are some of the features:

Project Management
User Assignment: Several users can be assigned to a project…
Task Groups
Task Types
Task Statuses
Task Priorities

Multiple Users Management
Resource Management
Multiple Task Management
Task Management
Task Dependencies
Project Statistics and Reports
Gantt Charts
Calendar
Time Tracking
User Workload Report
Security and Access Rights
Email Notifications
Document Management
File Attachments
Project Templates
CSV Data Import
Excel/CSV Data Export
Custom Task Reports
Message Center
Resource Preferences
Discussion Forum
International Characters
Task Reminder
Branding

User forum and demonstration videos at the website.

http://www.aceproject.com/

Phone (Toll free for US and Canada) : 888.206.3505
International : +1.418.907.5227
Fax : +1.418.907.8089

Websystems Inc.
6655, Pierre-Bertrand Blvd.
Door #4, Office #240
Quebec, QC
Canada G2K 1M1

WhoDoes2.0 Free Online DMS

Site Admin — Tue, 15 Sep 2009 22:13:03 +0000

WhoDoes 2.0 is a web based CMS which assists project management and team collaboration.

Features:
My Workspace – Keep on schedule and manage day to day activities. Like a high-tech to do list, it has a built in calendar and drag and drop capabilities for easy day planning.

Fast Planning – Project planning at high speed with a very easy to learn interface. Mark milestones and link related activities. Define due dates, assign responsibilities to team members. Also, prioritize and link related tasks.

Milestone – Show what tasks are due to be completed shortly, and which ones are overdue!
Manage all the due-dates within the project, being always informed with the next delivery dates and eventual dates late.

Task – Get a quick overviews of task lists, and which tasks are assigned to which team member. A simple system allows team members to keep track of how much time they have contributed and shares this information with the team leader or project manager. Team members can also collaborate and exchange files and other important information about a task. Feature allows to share with the whole team

Team – The team section organizes project teams. Here new contributors can be invited and assigned tasks.
Registered users can be shown in the ‘WhoDoes’ networks and get work.

Document Repository – Keep archives of all project files such as emails, PDFs, Word Docs etc…in a shared space online — Up to 10Gigs of space.

WhoDoes 2.0 is available as a free document managemet system and also has upgraded subscription plans starting at $5.99/month.

They have an active forum where users can collaborate, get support, and request new features.

http://forum.whodo.es/

AbleDoc Enterprise Content Management (ECM) Solution

Site Admin — Tue, 15 Sep 2009 07:52:24 +0000

AbleDoc is an ECM solution that looks to offer comprehensive yet user friendly features from a web based interface…

Search features:
Find documents via a web browser over the internet.
Drag and drop interface
Security levels management by individual or team.
HIPAA Compliant ECMS updated with government laws
HIPAA transactions, edi codesets,
DRM
Thumbnails features to help find data more quickly
Sort results by parameters

Reporting:
Government compliance
Real time reporting
Tracking of activities of logged in users
Customizable – use built in modules or add your own

Custom Forms
Quickly and easily create your own customized forms with the built in, user friendly form builder – no coding required! Also includes ability to create surveys.

Dashboard
Easy to use interface – 1 screen
Real time performance monitoring for quick identification of problems
Relevant error reporting notifies admins
Mobile RSS Alerts

Flexibility
Create internet portals
Automate the imaging process
Work with multiple file types
PDF generation

Offers EDMS systems for government entities and has a track record of improving efficiency.

Support, Demos, Reseller and Training info on the site:
http://www.abledoc.com/

CDMS
3605 N. Progress Ave.
Harrisburg, PA 17110
Phone: 717.540.1301
Fax: 717.540.8840

Microsoft Office SharePoint Server 2007 CMS

Site Admin — Mon, 14 Sep 2009 11:07:15 +0000

Microsoft Office SharePoint Server 2007 increases organization capabilities by providing a complete content management and enterprise search system.

This speeds up business processes and facilitates information sharing to help make for effective business decisions.

This versatile system is a content publishing system, content management system and records management system all in one!

Conduct laser fast searches for documents and data, and quickly generate reports to analyze data for competitive business edge and effective decision making.

Microsoft Office SharePoint Server 2007 Features

Sharepoint provides a single, integrated environment where staff and employees can collaborate with people working on the same projects. This includes optional systems of portals, wikis, blogs, tasklists, checklists, and much more…

It also helps manage content – Keep track of and easily locate resources, corporate information and other crucial information.

It’s right at your fingertips – Speed up and smooth out workflow, and leverage data to increase business.

Enterprise Content Management:

This server provides a complete collaboration and content management system to IT professionals and developers, and gives them the tools they need to make it work the way they need for their specific projects and purposes.

Information Access Technology Is Available for Internet & Extranet

SharePoint Services:

There are several editions of Microsoft Office SharePoint Server 200

Microsoft Office SharePoint Server 2007 CAL, Standard Edition
Microsoft Office SharePoint Server 2007 CAL, Enterprise Edition
Microsoft Office SharePoint Server 2007 for Internet Sites

Technologies:
Microsoft Windows Server Operating System
Microsoft Windows SharePoint Services 3.0
Microsoft SQL Server

http://sharepoint.microsoft.com/

Microsoft Corporation
One Microsoft Way
Redmond, WA 98052-7329
USA
Tel: (425) 882-8080
Fax: (425) 706-7329
http://www.microsoft.com

1Mage – Paperless Office

Site Admin — Mon, 14 Sep 2009 08:12:28 +0000

1Mage’s V1A document imaging software is web-based app and requires no installation. Documents are accessible in Firefox, IE, and Safari, and users can view, print, and email documents in PDF format.

V1A is java based and can index huge quantities of documents and allows easy viewing in the program. It integrates with Adobe PDF nicely. The company makes use of open source applications to improve their products. The browser based interface looks to be easy to use.

1mage also looks to integrate with other business software systems, and offers custom integration with their document imaging system.

The company also has a line of related products such as an indexing and retrieval system, a system to create search CDs with PDFs, and OCR engine, scanning software, fax management, country club billing management, and more.

Features:
Supports a variety of file formats
Set access levels for different users
Redundant secure backups

Successful Document Management Solutions For A Wide Range Of Industries:

Energy
Education and Healthcare
Industrial
Commercial
Government and Public Safety
Real Estate
Document Archiving for Small Businesses

Installation, training and consulting is available.

1mage Software Inc

384 Inverness Parkway, Suite 206
Englewood, Colorado
80112

http://www.1mage.com/

24SevenOffice – Customer Relationship Management System

Site Admin — Sun, 13 Sep 2009 22:12:06 +0000

24SevenOffice looks to be a well rounded CRM solution offering a fully integrated web based system that includes sales force automation, management, team collaboration, file sharing and reporting. It also has a web based online meeting solution that allows for easy collaboration with voice and video…

Some features include:

Online document storage
Prospecting
Sales process management
Sales force tracking
Company info
Keep track of emails
Automatic backup on external servers.

Collaboration

Groupware calendar – improves team planning
Document storage and sharing – an easy to use online system for distributing documents.
Chat with team members via pop up messages

Web Conferencing

Hold interactive meetings and make presentations from your computer.
Product demonstrations
Face to face capabilities via video

http://www.24sevenoffice.com/webpage/en/

Delta – Web Based Educational CMS System

Site Admin — Sun, 13 Sep 2009 11:06:55 +0000

This educational online CMS system is for online learning schools, training companies, corporate training programs, and other educators offering web based materials to supplement other parts of their training course.

Educational CMS Features:

The administrator can use this system to manage training courses.
It includes a system for student registration, scheduling of classes (online or off), broadcast email capabilites to all enrolled students (or just a group of students).

It also has a built in system for production and fulfillment of physical training products like books, binders etc…

Course adminstrator can view all information about pending orders, shipped orders, unshipped orders etc… and has complete control over order status.

The software can also has invoicing capabilities and can be used to generate financial reports from customer data.

Student Features:

Students can register for classes, order training materials, see order status and track shipments.
Students also get announcements and broadcast emails.

How does it work:

Delta L Printing Training Management System is hosted on their company site and allows a free 30 day trial period.

After that, the user can keep the system and uses Delta for order fulfillment of training materials, or if they choose, use their own outside vendor (though other fees will apply with this option).

This looks to be an interesting system for colleges, corporate training programs, or individual product sellers to sell their courseware online, and have a built in, 1 stop system for producing additional ‘physical’ training materials such as books, binders, CDs, DVDs etc…

http://training-management-software.deltalprinting.com/

300 Pugh Street
State College, PA 16801

Monday – Friday: 9:00 am – 6:00 pm

Phone: (814)234-0900
Fax: (814)234-9079

DeltalTraining.com

Catalogue – Export Data For Use In DMS / CMS Systems

Site Admin — Sun, 13 Sep 2009 09:48:03 +0000

This application is useful for generating reports about your documents and allows for file properties (metadata) to be read and export into a manipulative format in a variety of DMS / CMS systems.

Catalogue allows the user to easily extract the file properties and metadat of large numbers of documents into HTML and XML report formats with contain detailed lists of folder and document structures.

Use it to generate reports, get a quick glance at documents, print a list of directories and files with relavent data, find images, and access your files via hypertext links from the generated html report page.

Also, with the XML report features, you can allow other applications to integrate and modify this data into presentations.

Here is some of the data it can grab and generate reports out of:

All Microsoft Office file information
Summary for Windowss 2000 files
Mac comments
HTML document titles
PDF Document information:
-Title
-Subject
-Keywords
-Encrypted, Version
-Author
-Creation Date
-Mod Date
-Creator
-Producer

It can also get Adobe XMP (eXtensible Metadata Platform) metadata from files created by Adobe products:
Photoshop
Acrobat
FrameMaker
GoLive
InDesign
InCopy
Illustrator
LiveMotion

Quickly generates different file formats outputs
HTML, RTF, TXT, CSV (comma delimited), XML, MS Word

It also allows for rapid modification of a large number of files, and manipulation of metadata applied to a number of files.

Catalogue is compatible with Windows 95/98/ME/XP, NT 4.0 and Windows 2000

http://peccatte.karefil.com/software/Catalogue/CatalogueENG.htm

Wixi – 100% Web Based File Storage – Upload Music, Photos Videos & More

Site Admin — Sun, 13 Sep 2009 08:27:50 +0000

Wixi allows you to back up your media online and share media like pictures, movies and music with your friends.

You get complete control of your privacy settings and can allow embeded sharing.

Remain anonymous or share openly with profile in social media web setting.

The web based document storage application is compatible with a number of operating systems including:

windows
mac os
linux

You can also share files a number of ways:

via email
IM – Instant Messenger
mobile phones – iPhone
embed video in blogs
or embed in regular HTML web sites.

Direct streaming only on files below 100 MB. $7.95/month or $69.95/year.

Wixi Inc.
41 East 11th Street, 11th Floor
New York, NY 10003

Email Address
support@wixi.com
+1 646 895 8379

Infonic Document Manager Business Edition Software & Fujitsu Fi-Series Document Scanners Team Up

Site Admin — Wed, 02 Sep 2009 13:44:28 +0000

August 16, 2009

Infonic Document Management has joined with Fujitsu’s “One Capture Alliance” Imaging Partner Program and certified all Fujitsu fi-series scanners with its document management software solutions.

This new combination of document scanner and document management software helps companies scan their documents directly in the Infonic DM system for secure storage and easy locating

Infonic provides one of the world’s top business document management systems and is the dm software provider for range of blue chip clients on several continents. The software streamlines document flow and makes accessing critical business information many magnitudes easier.

The bundled document management solution can be bought through Tech Data Corporation.

How To Save On Lawyer Fees (And Lawsuit Payouts) With Legal Document Management Software

Site Admin — Wed, 02 Sep 2009 11:58:23 +0000

docpoint.biz has posted an interesting article about the importance of legal document management software.

“By some estimates, more than 90 percent of the cost of a lawsuit today can come from sorting through e-mails and other electronic documents to determine which ones are relevant to the case…”

An effective legal document management software solution can help to set up a system to immediately tag, categorize and archive corporate (and other) documents for easy retrieval in case of any legal problems.

Today’s lawsuits can involve millions of documents, so obviously, having an efficient system for all company documents can be a huge time saver when it comes to providing evidence or clearing your company of wrongdoing.

Considering that lawsuits and lawyers fees can be in the millions of dollars, the cost of setting up a legal document management system for your business is an investment and preventative measure you cannot afford not to make.

Using a records management system that indexes all of the text in documents can save thousands of hours and can be located in minutes in the event that they are needed.

“ARMA co-sponsored a study last year that found that one in four American companies does not have a system for organizing electronic documents”.

Setting up a system will help companies know exactly what documents they should keep and for how long in case they are needed in legal preceeding, and which ones are safe to get rid of.

http://www.blog.docpoint.biz/2008/07/13/emails-can-cost-you-money-ask-your-lawyer/

How To Choose A CMS System For Public Dissemination of Records

Site Admin — Mon, 31 Aug 2009 20:10:45 +0000

A good CMS portal can help the public dissemination of records & information to work in concert with an existing electronic records management system.

So how can this be accomplished? How can an organization make a useful online portal from their documents?

Many companies want to synchronize their document management efforts with a cms portal on the internet.

Here are a few things to consider:

Good search functions – Users want to search for documents just like they search Google…with text queries. This requires that your documents are all fully text searchable. When you put your documents into electronic format, you may need to use OCR software to achieve this.

Search engine optimized – The largest gains can be made here with the least amount of effort and biggest return on investment. Be sure to consult with a search engine optimization expert when putting disseminating your company documents to the public. A few tweaks in the template of your site can mean the difference between thousands of visitors finding your documents in Google every day, and a trickle of a few dozen per month if you use non-SEO-optimized database search.

Media storage – Some companies don’t put photos and videos and other resource intensive documents online for the public due to higher costs. Keep in mind the cost of storage and bandwidth is constantly decreasing and plan for the future where these may not cost anything at all or be so unsubstantial as to not be a factor.

A cms can be a good investment and can make company documents into a magnet that attracts visitors to the website. By providing good, indexable information for search engines like Google, a CMS is worth the cost and help a company with public relations.

Microfiche to CD ROM

Site Admin — Mon, 31 Aug 2009 18:31:57 +0000

Optical storage such as CD-ROM can vastly reduce the space required for storage when compared to the legacy systems of microfiche. While microfiche was a great invention and can have a shelf life up to 500 years, organizations that currently use the microfiche format may have to look into moving legacy films to a searchable text electronic format…

Microfiche cut document storage size down by as much as 99% or more
(though are still far inferior to CD-ROM).

There are many disadvantages – Most people searching documents these days want to be able to use search queries, which of course, microfilm does not offer. OCR – optical character recognition allows old documents to be fully text searchable which saves countless hours when retrieving old documents.

Users now generally want quick ways of finding specific information, and could care less about printing entire documents. Further, entire documents can easily be located printed from optical storage based documents if need, while microfilm doesn’t offer good search facilities.

When and if laws change, legacy documents can systematically be loaded into exisiting DMS systems by scanning and running OCR software. This will allow for full text search and quick finding of old documents.

In the meantime, companies need to decide whether they want to invest in digital archiving in the event that microfilm and other ‘hard copy’ archiving solutions are no longer required and become totally obsolete.

Microfiche to cd is a valuable service, which has the possibility to take old microfiche and make them into text searchable documents on the internet.

Records Management Software – How To Choose The Best System

Site Admin — Mon, 31 Aug 2009 16:34:49 +0000

Finding excellent records management software can help any business or organization to run more efficiently. All the important processes of organizing, storage, document security, archiving, and sometimes document destruction can be streamlined.

This may include classifying, storing, securing, and destruction (or in some cases, archival preservation) of records.

But there are so many records management solutions on the market!…How is it possible to find the best records management software for your specific needs?

No one promised it would be easy. Records management solutions can require software and hardware from different vendors to create a custom solution that fits your needs.

Here are a couple of shortcuts:

1: Contact people in similar industries who have done similar projects, who have had to deal with similar amounts of records, and who are subject to similar federal laws regarding records management.

This is a no-brainer. If you have any friendly relationships with companies in the same industry, or if you are part of industry organizations or clubs, you may be able to get some good feedback about what records management software is good, and what to avoid!

2: Hire an impartial document management consultant that has no vested interest in promoting a certain solution.

This may seem like a big expense, but it can save lots of money and hassle in a short amount of time. A good consultant can work with your staff members to help you find the right solution in a shorter amount of time.

This sounds simple, and it is…With thousands of document management software solutions on the market today, it can save you tons of time by getting reviews from people in your industry who have tried different systems.

Government CMS

Site Admin — Mon, 31 Aug 2009 15:28:14 +0000

Organizing and implementing an efficient government content management system is a monumental task and requires cutting edge software and detailed planning systems to efficiently work with papers used in federal projects.

These systems involve scanning documents, and then using an indexing system to create a digital copy of the paper work, and index the location of paper based documents.

Also, a system can be used to track controlled documents and send notifications to administrators via the network when they are viewed on a computer or leave the centralized records management center.

Different technologies such as scanners, computer systems and software must be carefully evaluated before selecting and constructing an entire government records management system which covers the lifespan of records.

What factors are important in the success of a cms for government use?

Of course there are these obvious 3: Quality, Speed, Price

But more important is if the content management system meets the needs of the project in question.

Here are some common factors to take into consideration:

1. How will government employees and citizens interact with the data?

If the site will be on the internet, careful planning needs to go into creating a user friendly portal where citizens have access to documents and can quickly find what they are looking for.

Also, the site should be optimized in such a way that search engines like google can index the content, and help internet surfers find it.

2. Quality of search features

Are you using dynamic search technology, or something from several years ago? New search features can provide suggestions as you type, and can gain intelligence over time from user queries to serve better results.

3. Flexibility

Will your CMS work well with rapid advances in data storage and internet access speed? Will you be poised to take advantage of new developements? Or will your content management system leave you stuck in the last decade and require an expensive and complicated overhaul in the near future?
Superiority – Is it quantitatively better than the current system? Will upgrading your CMS be worth the cost and hassle?

4. Control of records from creation until time of storage

Are records controlled properly? The whole document lifecycle must be taken into consideration.

5. Compatibility with laws and retention procedures

Some laws require the restriction of data, while other laws require that data is available to the public. A good government CMS should cover both of these bases.

With all of these taken into consideration, government agencies can have efficient and useful content portals for both private and public viewing of files.

Porter-Roth Associates

Site Admin — Mon, 31 Aug 2009 13:01:16 +0000

Porter-Roth Associates (PRA) provides edm and records management technologies consulting services to companies.

Project planning,
Document management strategy sessions,
Requirements analysis,
Project feasibility studies,
Vendor selection,
Implementation oversight services.

Electronic Document Management Systems (EDMS)
Document Imaging (DI)
Backfile Conversion (paper & microfilm)
Enterprise Content Management (ECM)
Electronic Records Management Systems (ERMS)

PRA is not affiliated with any vendors, is not a reseller of any products, and provides objective document management consulting services.

Bud Porter-Roth, Principal Consultant
Telephone: 415-381-6217

Intelligent Filing

Site Admin — Mon, 31 Aug 2009 11:48:52 +0000

Intelligent Filing helps clients achieve their goals with document management systems. Using a consultant can provide benefits such as a faster acceptance of a system by management, a quicker return on investment, and a result which closely meets the client’s objectives.

Intelligent Filing draws on experience and a wide range of both hardware and software products from the document management industry to provide a custom tailored solution that will deliver proven, reliable results for current and future business demands.

http://www.intelligentfiling.com/

Intelligent Filing Ltd
Cumberland Court
80 Mount Street
Nottingham
NG1 6HH

+44 (0) 1793 486668

Electronic Document Management For Government Agencies & Other Federally Funded Projects

Site Admin — Mon, 31 Aug 2009 10:59:11 +0000

When projects are done with federal funding, certain document management mandates come into play which govern the maintenance, storage, access and distribution of documents.

When choosing a document management system for government, many things must be taken into consideration.

Performance
Cost
Time consumption
Funding/Budget
Ease of implementation
Applicable laws relating to the documents that will be run through the system.
Records retention requirements.
Hard copy requirements
Restricting access
Public access to documents via world wide web

All of the factors provide a challenge to government employees when dealing with the paperwork from federally funded projects.

It is recommended that a document management technology consultant be used to evaluate the project and procedures to help select the best document management solution.

Federal Records Act are often the main laws that need to be considered when designing government document management systems..

http://www.archives.gov/records-mgmt/laws/

Document Lifecycle & Workflow

Site Admin — Mon, 31 Aug 2009 10:58:06 +0000

These days, most documents and records are first created on a computer by word processors, spreadsheet applications, design software, CAD and dozens of other software formats (as opposed to typewriters and photos from times past).

While records start out electronic, almost all of them end up being printed at some point.

This requires that the documents are stored through a records management process and often requires document destruction with a mobile document shredding company.

The printed copy is called the ‘record copy’, and storing these records, depending on the project, can result in warehouses full of documents.

Another factor which can make managing documents complicated is that government mandated document retention schedules can be confusing and require interpretation by legal experts, or at very least a specialist on staff. The reason is, laws make the fines for improper document management a liability.

Some records may need to be kept over 75 years.

The result is that companies can have a hard time finding and deploying an efficient document management system that covers the complete document lifecycle.

Managing the ‘document flow’ is one of the major challenges companies that deal with large amounts of paperwork face today, and computer systems can help speed up and smooth out the process dramatically.

Here are a few things to consider when finding a new document management system or upgrading an existing one:

Control of records from creation until time of storage
Compatibility with laws and retention procedures
Quality of search features – Can it quickly produce good responses when user’s request information on documents?
Superiority – Is it quantitatively better than the current system?
Will upgrading your CMS be worth the cost and hassle?
Risk: Is there any chance you could implement the system and find major problems later?

Many document management systems will work excellent for one stage of the document flow process, but will either fail at another important stage, or be incompatible with other technologies that are needed during the document lifecycle.

A document management consultant with successful experience deploying systems in similar environments can be of great assistance.

Check our category on document management consultants for more information.

http://www.document-management-software.biz/consultants/

Apache Jackrabbit – Open Source Content Management System CMS

Site Admin — Sat, 29 Aug 2009 22:34:10 +0000

Apache Jackrabbit is an open source content management system that works with the Java developement platform.

The Jackrabbit website allows users to download the codebase and compile it as is or into custom CMS applications.

This may require the expertise of a coder, to implement existing nodes from the development community, or create new custom features to fit the needs of a specific organization.

As with most open source projects, Jackrabbit has a large developer community online with mailing lists, hundreds of contributors, forums and other informational websites to help with implementation.

This content repository software uses a hierarchical content storage system.

It has all of the features you’d expect from a cutting edge CMS, and because it is open source, the codebase can be upgraded customized with nodes or new code by application developers.

Archive content
Access content via text searches
Meta data
Manage content
Provide custom access privileges
Versioning
Event monitoring
XPath queries
SQL queries

and a lot more…

Parts of Jackrabbit are used in Open Source applications such as Hippo CMS at http://www.onehippo.com/, OpenKM – another open source cms, as well as commercial software applications.

For information about using the Jackrabbit codebase, visit http://jackrabbit.apache.org/

The Apache Software Foundation
1901 Munsey Drive
Forest Hill, MD 21050-2747
U.S.A.

http://www.apache.org/

Zoho Docs – Online Document Management

Site Admin — Tue, 25 Aug 2009 07:48:55 +0000

Online Document Storage from Zoho Docs is a document management system which allows users to collaborate and store documents online from various locations.

It also serves as a place to backup desktop documents in case of computer problems.

* Software installation not required
* Supports multipl file types like images, mp3, videos, zip, pdf, etc.,
* Upload and store in central storage area
* Drag and drop capability – Just pick a folder and drop the file in.
* Allows metadata tagging of files
* Online chat and collaboration
* Adminstration panel allows admin to control users and access levels
* Up to 1 Gig free storage space
* Document storage plans starting at as little as $3/month
* Sharing capabilities for collaboration with colleagues

Try it out for free at http://docs.zoho.com/

ZOHO Corporation
4900 Hopyard Rd, Suite 310
Pleasanton, CA 94588, USA
Phone: +1-925-924-9500
Fax: +1-925-924-9600

Document Management Software Storage Systems

Site Admin — Tue, 25 Aug 2009 07:16:58 +0000

When choosing a document management software solution, it is important to understand how the storage system works.

In the days before computers, documents were mostly kept in filing cabinets, or filing boxes in file rooms.

A person searching for a document would have to travel to the physical location of the document, and use the alphanumeric filing system to locate a specific document.

Tedious to say the least!

These old filing systems, in addition to being hard to manage, required allocation of large areas of space in an office building.

Today, thanks to document management software and databases, it is much easier.

Documents scanned and stored in the database can be accessed through a web browser or other computer interface on a local network.

Some are integrated with Windows Explorer. Others use proprietary user interfaces and are accessed on a local network.

How are files located?

When documents are entered into the database, they are tagged with ‘meta data’. This can be any type of information, like keywords, date, time, project name, client name, size, type of file or by the user who created them etc…Any data that is added to the meta data when files are stored can be utilized later when using the search function.

Some software also has the built-in ability to find metadata from the document, either through indexing of the document’s text, or via optical character recognition of text in scanned images.

The files are located by the user at a computer terminal in a similar way that search engines like Google are used. Often times, list of documents are returned for the user to select from.

Document storage and retrieval has become a much easier process thanks to document scanning software, optical recognition software, databases, and search queries.

To find a EDM solution that is right for you, visit http://www.document-management-software.biz

eDocumentSciences – Enterprise Digital Rights Management

tdomf_91f85 — Mon, 17 Aug 2009 14:57:58 +0000

The demand for safe information sharing has increased dramatically, as Enterprise Content Management (ECM) applications are being deployed by companies of all sizes.

ECM applications facilitate the management of an organization’s unstructured information. ECM applications are also used as business tools to facilitate more effective collaboration to accelerate business performance, providing easier access to organization’s core information assets.

The circulation of documents through ECM applications results in an increased risk of information leakage. The need to secure information sharing on the ECM systems has increased as more employees gain access to these repositories.

ECM applications provide security using an Access Control List (ACL). Organizations that rely solely on the ACL to secure files are at risk because documents checked out from the ECM system are beyond the reach of the ACL.

This may lead to a breach of confidential information, such as financial data, customer’s information, engineering drawings, human resource data, etc. Fasoo’s DRM ONE is an innovative DRM solution developed on neutral DRM platform, which secures any document format throughout the lifecycle of the document, providing persistent protection of the valuable content stored and managed in the ECM application.

Bill Blake
http://edocumentsciences.com/enterprise_digital_rights_management.aspx

NetDocuments – SaaS Content Management

tdomf_91f85 — Mon, 10 Aug 2009 21:47:56 +0000

NetDocuments is a web based document management that allows you to access and work on documents anywhere. Get to the Internet and login to all your documents. Create, edit, share and collaborate with others. Organize into folders based on clients or projects. Search the content of your Word, Excel, PowerPoint, PDF’s, and emails. All work is backed up and secured in world-class data centers.
NetDocuments was one of the worlds first SaaS companies and started in 1999.

http://netdocuments.com/
625 South State, Orem, UT 84058
General: 801.226.6882 +1.866.netdocs

InLoox – project management integrated within Microsoft Outlook®

lisa — Tue, 28 Jul 2009 20:45:57 +0000

InLoox

*Online demo
*Free trial version
*Licensing
*Reseller program

InLook is a comprehensive project management tool that integrates tightly with Outlook®. It adds functionality and features to the core Outlook software for organizing and managing projects, documents, resources and and project-related budgets. It supports collaborative project management and shufts the responsibility for managing project documents, schedules, artifacts, etc., from the project manager to responsible team members. InLoox understands common business processes and provides a framework for working within them.

Designed for solo users, teams and large task forces, InLoox is database nuetral and can access databases provided MSSQL, Access, Oracle, MySQL and most other major providers. It leverages Outlook’s ability to work with Exchange and Excel, Word and other MS Office tools, to provide all of these most commonly required project manage features:

* Detailed information on project overview
* Activity and time recording
* Project planning
* Document management
* Project controlling
* Report generator
* Documentation and templates
* Costing and budgeting
* Project accounting
* Offline and VPN capability
* Adaptable forms and processes
* PDA capability
* Multi-lingual support for international teams
* Security at role and user level
* Structured project status feedback
* Microsoft Project import and export functions
* Project accounting and billing

http://www.inloox.com/product/features/

Company Details:

IQ Medialab GmbH
Munich, Germany
Phone: None provided
Email: info@inloox.de
Web: http://www.inloox.com/

OpenDocMan — Open Source Document Management

lisa — Tue, 28 Jul 2009 20:43:37 +0000

OpenDocMan

* Online demo
* GPL License
* Free Download

OpenDocMan is a free document management system that is ISO 17025 and OIE compliant. It is designed for any organization tasked with the responsibility of managing, storing, editing and delivering documents in accordance with ISO 17025 standards.

The product supports multiple file types and allows for document review and approval across multiple departments. Users can configure the software to adhere to their organization’s business rules.

The software can be downloaded and installed on the user’s server, or a software as service (SAS) option is available at rates ranging from $40.00 to $170 per month depending upon disk space, memory and bandwidth requirements.

OpenDocMan takes a minimalist approach by providing the basic routines necessary to perform the following functions:

* Manage users.
* Manage groups.
* Facilitate centralized document storage.
* Track document changes and revert changes if necessary.

http://www.opendocman.com/

Company Details:

Logical Arts
PO Box 968
Galt, CA 95632 USA
Phone/FAX: 888-741-6152
E-mail: None provided. Contact form available.
Web: www.odmhosting.com/

VOISql — Tame The Information Monster

lisa — Tue, 28 Jul 2009 20:36:11 +0000

VOISql

* Downloadable PowerPoint Presentation
* 30-Day Evaluation Available
* No Licensing Information Provided

VOISql (Virtual Office Information SQL) is a digital version of an office file cabinet. It is designed for organizations that need to create online storage systems as a backup to physical documents stored using traditional methods.

Users create virtual file cabinets designed to mimic the physical file system used within the organization. Once the cabinets are created, users can create virtual file folders and fill those folders with documents created in most common files types including PDF, TIFF, Word, Excel, autoCAD, and a number of different audio and video file formats. The system supports Microsoft SQL Server, Access, Sybase SQL Anywhere and Oracle databases.

The software has built-in scanner support for most scanner models manufactured by these companies:

* Bell & Howell
* Canon
* Fujitsu
* Mitsubishi
* Panasonic

VOISql provides these features:

* Connection to database through ODBC
* Full Text Indexing and Searching
* Group and User level security
* Image markup including blackout, whiteout and highlighting
* High speed multi-threaded scanning process
* Fully TWAIN compliant for connection to any scanner with a TWAIN driver
* Video scanning interface via Dunord Technologies, Inc.
* Folder routing for workflow
* Audit trail of folder and document access
* Barcode recognition (3 of 9, 2 of 5, 128, Codarbar, UPC-A, EAN-13)
* OCR (Optical Character Recognition)
* Deskew, despeckle, hole punch and black border removal of bitonal TIFF images
* Batch Indexing to allow for faster indexing of scanned documents
* Import of comma delimited text files
* Export of folders to comma delimited text files including associated documents
* Forms Overlay
* And more

http://www.voisql.com/

Company Details:

Indus MIS, Inc.

340 South Oak Street

P.O. Box 890

West Salem, WI 54669 USA

Phone: 608.786.0300

Toll Free: 800.843.9377

FAX: 608.786.0786

Email: info@voisql.com

Web: http://www.voisql.com/

infoRouter — Enterprise Document Management Software

lisa — Tue, 28 Jul 2009 20:35:35 +0000

infoRouter

* Video Tour
* Licensing
* No Online Demo Available

infoRouter is document management software designed for organizations needing to to capture, create, manage, edit and share documents in an online environment. Authorized users can include staff, vendors and customers.

infoRouter is a user-hosted solution that supports remote installation, configuration and management in a multi-server distributed environment with load balancing.

It includes a well-documented API for integrating infoRouter with legacy applications. Security is controlled via LDAP. The software is Sarbanes-Oxley, SEC and HIPAA compliant when installed and used according to the developer’s guidelines, and meets various ISO standards.

infoRouter provides functionality needed to perform these tasks:

* Create and Capture Documents
* Manage Documents
* Deliver Documents and Content
* Retain and Archive Documents

http://www.inforouter.com/

Company Details:

Active Innovations

218 Main Street #333,
East Setauket, NY 11733

Phone: 631.218.7600

Toll Free: 800.237.5948

FAX: 608.786.0786

Email: sales@activeinnovations.com

Web: http://www.inforouter.com/

Teamspace – Collabaration Software That Adapts To You!

lisa — Tue, 28 Jul 2009 20:35:11 +0000

Teamspace

* Online demo
* Free trial version
* Licensing
* Affiliate program available.

Teamspace is available as software as service (SAS) as well as in self-hosted enterprise portal and enterprise server models. It is a groupware collaboration system that creates a virtual office environment designed to support teams working in diverse locations. Teamspace transcends organizational structures and geographic boundaries to create a level playing field where all team members have full access to the same tools.

Specifically targeted to organizations supporting international team members, the system allows users to communicate using their local UTF-8 character sets, such as Cyrillic, Japanese or Arabic, and ensures the content is displayed properly to everyone viewing it regardless of their native character set.

Teamspace provides a robust set of collaboration and communication tools including these:

* Calendar and time scheduling for meetings, deadlines and more.
* Contacts and address management tools that create one common repository for all members.
* Outlook Synchronization keeps project email from getting lost or overlooked.
* Communication via e-mail or text messages so you’re always in touch even out of the office.
* Files and document management ensure everyone is on the same page.
* Tasks and project management tools for tracking requirements, deliverables, defects and more.

U.S.: http://www.teamspace.com

Other Countries: http://www.teamspace.com/support.html

Company Details:

5 POINT AG
Saalbaustr. 27
64283 Darmstadt
Germany
Phone: +49 (0) 6151 13097-0
E-mail: info@5point.de
Web: www.5point.de

n-Tier Document Exchange Portal — Secure 7 Audited Document Distribution

lisa — Tue, 28 Jul 2009 20:34:25 +0000

n-Tier Document Exchange Portal

* Online demo
* Free trial version
* Licensing
* Partner program available.

n-Tier Document Exchange Portal is exactly what the name implies. It’s a central repository for storing, managing, editing and distributing documents via your browser. The product reduces the need for physical document storage thereby saving space and reducing office equipment costs.

Intended for organizations that distribute a large number of documents, internally or to outside clients, it provides a suit of features supporting that mission:

* Centralized and collaborative editing of documents.
* Secure and audited distribution of originals and document updates.
* Supports multilevel classification of information by department, subject, organization and more.
* Displays a full history of all document revisions and authors.

http://ntierfs.com/doc_exchange/

Company Details:

n-Tier Financial Services
575 Madison Avenue
10th Floor
New York, NY 10022
Phone:

US & Canada Toll Free  +1-877-80N-TIER
New York  +1-212-370-7800
London  +44-20-7617-7000
Sydney  +61-2-8005-7535

Global Sales sales@ntierfs.com
Global Support support@ntierfs.com
Web: http://ntierfs.com/

SWING DocPublisher — The Company Manuals Solution

lisa — Tue, 28 Jul 2009 20:29:22 +0000

DocPublisher

* Free Trial
* Online Demo Available
* Licensing
* Partner Program

DocPublisher is a document management system primarily focused on the storage, management and publishing of corporate manuals, policies, and other in-house documentation. It is available as a software as service (SAS) , as a locally installed software appliance, or as a Lotus Domino supplement. The software expects all source documents to be in MS Word format. It has the capabilities to convert those documents to PDF format..

DocPublisher is designed for organizations seeking to perform the following tasks:

* Make MS Word-based documents available to users in either read-only or read/write mode.

* Distribute software manuals, policies and procedures, newsletters, etc., for approval and sign-off.

* Implement on-line, document-based training.

* Make product descriptions, FAQs, telemarketing scripts and other sales-related documents available to any authorized user with access to an Internet connected device.

DocPublisher provides these features:

* Editing and Updating
* Publishing, Distribution and Read Receipts
* Folder-Based Navigation
* Document Version Control
* Full Text Search
* Workflow-based Routing
* Granular Permissions
* Document Locking
* Audit Trail Reporting
* Automatic Document Expiration
* Archiving and Rollback
* Document Export

http://www.swingsoftware.com/

Company Details:
SWING Software,
Put Brodarice 2, Split 21000
Croatia

Phone: +385 21 382 608
FAX: +385 21 493 679
Email: info@swingsoftware.com
Web: http://www.swingsoftware.com/

Nuxeo DM — Open Source Document Management

lisa — Tue, 28 Jul 2009 20:28:51 +0000

Nuxeo DM

* Open Source
* Online Screencasts Available

Nuxeo DM bills itself as the “Ultimate “Ready to go” collaborative DM application”. The product is designed for organizations seeking a tool that enables teams, workgroups and departments to create, manage, edit, annotate, store, share and publish documents, in a group environment, right from their desktop.

Users can quickly and easily locate the exact documents they need and always be assured of having the latest version because all documents are stored and served from a central repository. There is built-in support for customizable workflow and approval/sign-off processes. Nuxeo DM is available in a client/server or cloud version.

The product supports document acquisition and capture using drag and drop, desktop and Web forms, file upload, and email attachments.

With over 200 functions, including Wiki support, Tag Cloud browsing, automatic publishing and event notification triggers, blog and personal Web space support, fully moderated discussion forums, and a powerful array of document management features, Nuxeo DM provides strong support across these categories:

* Document Process & Review
* Document Publishing & Archiving
* Direct or Multi-step Publishing Processes
* Quick or Deep Search & Find
* Tagging Services

http://www.nuxeo.com/en/products/dm/

Company Details:
Nuxeo World Headquarters
18 rue Soleillet,
75020 Paris

Phone: +33 1 40 33 79 87
Email: contact@nuxeo.com
Web: http://www.nuxeo.com/

DOCS4LAWYERS – The Scalable Legal Document Management System

lisa — Tue, 28 Jul 2009 20:27:57 +0000

DOCS4LAWYERS

* Open Source (Not Free)
* Free Trial Available

Docs4Lawyers is is a document management system specifically designed for small to large law firms. It scales from a desktop application to a complete client/server solution without having to install different versions.

The product enables law firms to create manage, update, publish and distribute documents quickly and easily. Docs4Lawyers includes all of the document management features that law offices need to produce pleadings, complaints, responses and other common legal forms and documents used on a day-to-day basis. It is designed to integrate fully into the desktop and integrates itself with standard office applications and email.

The system also provides access to the most common legal meta-fields which can be quickly inserted into any open document. There is also a complete client and case management system built in.

Complete support is provided for these functions:

* Centralized Document Storage
* Boilerplate Document Creation
* Document Catagorization
* Check In/Check Out With Version Control
* Full text Search
* Granular Security
* Version Control w/Rollback
* Document Auditing
* And More

http://docs4lawyers.com

Company Details:
One Way Clear
No Address Provided
No Phone Provided
Email: info@docs4lawyers.com

DocFinity — The Office Redefined

lisa — Tue, 28 Jul 2009 20:23:09 +0000

DocFinity

* Licenses
* No Demo Available
* No Trial Available

DocFinity is a high-end document management system designed for mid to large-sized organizations seeking a robust solution to high-volume document management needs while furthering their goal of creating a true paperless office.

The software is built around Java, J2EE and Web Services and can be deployed on either Windows or Unix platforms. There is built-in database support for Oracle, DB2, DB2 Express-C, and MS SQL Server.

Users have complete access via their browsers to a host of advanced features. A customizable BPM/Workflow designer offers the ability for users to perform drag-and-drop designing, documentation, and modeling functions. A total of 17 optional modules enable the organization to configure DocFinity to meet their exact business requirements.

DocFinity provides this core functionality:

* Scanning
* Upload
* Central Repository Storage and Retrieval
* Editing
* Indexing
* Auditing
* Publishing
* Version Control w/Rollback
* Granular Role and User-based Security
* And More

DocFinity offers seamless integration with popular business solutions including PeopleSoft, SAP, Oracle Financials and other standard or in-house developed software packages. It provides support for all common file types including scanned images, PDF, multimedia, Office document formats and more.

http://www.docfinity.com/news_events/new_prods.htm

Company Details:

Optical Image Technology, Inc.
100 Oakwood Avenue Suite 700
State College, PA 16803-2636

Phone: 814.238.0038
FAX: 814.238.0011
Email: info@docfinity.com
Web: http://www.docfinity.com/

Sharevis – Workflow management for SharePoint Document

Site Admin — Mon, 20 Jul 2009 02:43:02 +0000

ShareVis DocEx includes ShareVis’ Workflow Designer that works seamlessly with SharePoint document libraries. This helps enhance the document library with documents life cycle support, version management, and change control.

ShareVis has is used with companies in the following sectors and industries:

Government
Aerospace
Automotive
Pharmaceutical
Transportation
Manufacturing
Oil Exploration

*Customer references are available upon request.
*Web based demo available (by scheduled appointment)
*Monthly interactive webinars

Sample presentation: http://www.sharevis.com/downloads/ShareVisPresentation.pdf

One of the reasons for ShareVis’ popularity is that it has built in systems to help with compliance for document laws such as SOX.

*End users interact with the form through only a Web browser.
*Works with Microsoft’s InfoPath product
*Runtime Web-based forms
*Integrates with Outlook 2007
*Automatically assemble and generate documents based on input from a ShareVis FormEx form.
*Automatic PDF creation of documents for distribution

There are quite a few screenshot examples of ShareVis in action, along with examples of how it is implemented at the company website.

www.sharevis.com

TeamWox – Make your docsflow efficient. Your team can work with docs together

Site Admin — Thu, 16 Jul 2009 07:07:21 +0000

*Online demo
*Free trial version
*Licensing

TeamWox is designed to optimize management and production processes in a company.
It also looks to be a great way to manage clients – All the information about your clients and history of the cooperation with them, various documents, tasks and discussions are stored in TeamWox.

1. HR Department – Personnel Department module – Employee management with profiles – store all types of information including time sheets.

2. Tasks – Assign tasks to employees and track progress.

3. Documents Management - Store scanned documents, emails etc…

4. E-Mails – Assign email enquiries to different employees as ‘tasks’ & track tickets.

5. Organizations & Contacts – Consolidate the information about your clients in a single place

6. Board – Board to dislpay company news and developements to employees with team conferencing feature.

7. Search – ‘Morphological’ search function. This means when you start typing a word, the system is already searching for related documents and showing you possibilities before you even complete typing a word. This speeds up search process.

8. Reports – Automated report generation based on employee and company data. Great for research and development, marketing and planning.

Works with MetaTrader 4 Forex trading platform.
*Affiliate program available.

http://www.teamwox.com/en/

Laserfiche – Document management and imaging software solutions

Site Admin — Tue, 14 Jul 2009 04:49:54 +0000

This software includes document management, records management and business process management functionality, with scanning, indexing, Workflow, integration, distribution and tracking and auditing tools.

Not only is Laserfiche a popular choice for businesses, but also government organizations and cities use this system to create a user friendly way to access large volumes of data.

Archive scanned images, electronic documents, e-mail messages, and digital audio and video files, all from a single, easy-to-use interface.

Integration with Microsoft Windows, Office and SharePoint
Batch processing
Import from scanner
Ability to implement a DoD 5015.2-certified records management solution
Web access system available so staff can search through browser

Laserfiche has solutions for:

Enterprise content management
Business process management
Document management
State and local government
Federal government
Law enforcement
Healthcare

http://www.laserfiche.com

M-Files – File management & electronic document system

Site Admin — Tue, 14 Jul 2009 04:33:09 +0000

Manage, find and track documents.

*Integrates with windows explorer
*Document containers appear as virtual desk drive
*Supports all file types, including Office, PDF, and CAD files
*Fast remote connections
*Free edition available
*Customizable meta data
*Preserves previous versions of documents
*Open and save from all windows applications
*Automatic naming options
*Mac & Linux users
*Schedule automatic backups
*Implementation & consulting available worldwide
*Basic and advanced workflow
*Input paper documents from scanner
*Stores email from mail server
*Free 30-day trial of M-Files, including all of the features, with no limitations!

http://www.m-files.com/eng/